Schedule: Day Shift | 8 hours/day
Rate: P50,000/month
Our client is a New South Wales-based electrical services firm expanding rapidly into the solar and battery installation sector. We are looking for a dedicated Full-Time Customer-Focused Admin Assistant to join our team and help streamline our operations.
Tasks and Responsibilities
Solar & Technical Administration
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Utilize solar and battery design software to assist in job preparations.
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Manage and submit Grid Applications via the Essential Energy portal (NSW Distribution Network).
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Coordinate technical data between design platforms and energy retailers/distributors.
Job & Lead Management
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Manage incoming leads and customer data within the CRM.
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Convert voice recordings (Whisper Memos) into accurate job notes and descriptions.
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Schedule site works and coordinate appointments with both clients and subcontractors.
Financial & Compliance Admin
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Execute daily invoicing and track billable hours and materials.
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Follow up on overdue payments and act as a liaison for the company bookkeeper.
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Manage and generate SWMS (Safe Work Method Statements) and other WHS compliance documentation.
Tech Stack
The successful candidate will work with the following tools:
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Job Management: Simpro
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CRM: Trade.ai
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Solar Design: Pylon
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Financials: Xero
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Grid Portal: Essential Energy
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Productivity: Whisper Memos (Voice-to-Text), Loom (SOP Videos)
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Technical Proficiency: Familiarity with Australian energy distribution networks (specifically Essential Energy) and trade management systems like Simpro.
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Software Literacy: Experience or a high aptitude for learning solar design software (e.g., Pylon) and CRM platforms (e.g., Trade.ai).
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Administrative Skills: Ability to synthesize raw voice-to-text data into professional notes and maintain meticulous documentation (SOPs, SWMS).
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Communication: A confident phone manner for appointment setting and lead follow-up.
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Proactivity: A growth mindset with the ability to identify and automate admin-heavy tasks.
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Detail-Oriented: Meticulous data entry skills to ensure accurate profit margins on battery installs.
The Perks
- Philhealth contribution of P1200 per 6 months
- Birthday Gift Allowance P1,000
- Annual Leave Allowance (10 Days)
- Personal Leave Allowance (5 Days)
- Public holidays annually (10 Days)
- Fully remote position with dayshift work arrangement
- Comprehensive training materials and documented processes
- Work with high-profile clients and prestigious brands
- Supportive team environment with clear communication channels
- 100% remote work setup
- Access to documented systems and helpful training
- Friendly, supportive, no-drama team
- Long-term, stable opportunity
Application Process
Ready to Join Us? If you're interested in becoming part of our amazing team, Apply Here:
